Managing facilities resources in busy NHS environments is increasingly complex, and traditional rule-based allocation is no longer enough. Synbiotix is addressing this challenge with its latest innovation.
Smart Allocation delivers a more intelligent approach to resource management, helping NHS Trusts and health boards deploy staff with greater precision, efficiency, and control.
For busy estates and facilities teams in fast-paced hospital environments, deploying staff and resources efficiently remains a constant challenge.
Traditional rule-based automation assigns tasks based on availability alone, overlooking the real-world factors that determine how quickly and effectively work is completed.
Smart Allocation has been developed to address this gap directly.
Smart Allocation introduces a multi-dimensional scoring algorithm that evaluates over 20 configurable metrics in real time, building on the success of Auto Allocation, which has helped healthcare organisations move away from manual task assignment.
Instead of assigning the next available resource, the system assesses every possible task-resource pairing simultaneously, identifying the most efficient allocation at any moment and continuously adapting as conditions change.
The algorithm considers a wide range of factors including:
- Proximity and travel time between locations.
- Task urgency and priority.
- Estimated completion times.
- Current workload and task status of staff.
- Zone-based working preferences.
- Idle time and overall resource utilisation.
Each Trust can fully configure and weight these factors to reflect local priorities and operational goals, making Smart Allocation applicable across portering, cleaning, and wider facilities services.
The expected benefits include:
- Reduced travel time between tasks.
- Faster response times for urgent and emergency activities.
- Improved utilisation of existing resources.
- Increased task throughput.
- Small per-task time savings that compound significantly across hundreds of daily activities.
Book your demo today to see how Smart Allocation can help improve efficiency, reduce costs and deliver better outcomes across your estates and facilities teams.
